Wedding Advisory Meeting
Time to start planning your dream! The first meeting is very important, as we will talk about all the planning steps and the first details will be chosen.
It is at this moment that the destination is chosen! If the Destination Wedding will be in Cancun, Punta Cana or Curaçao ... We will be always seeking to meet the expectations of each couple.
01
Choice of the Hotel
After the first meeting that all the points of the planning were discussed and the destination was chosen, it is time to choose the hotel.
When choosing the hotel, we take some points into consideration (as it has to be based on the structure the hotel offers to attend events)
• Hotel location
• Locations where the hotel performs weddings. (Gazebos or rooftops, for example)
• Hotel’s Plan B structure for weddings.
• Hotel category and rates within the profile of the guests
02
Choice of the Wedding Date
Once the hotel has been defined, we need to know if the dates desired are available.
Then we make a reservation and a prepayment of the date - from U$500 to U$1000 (this amount is later reversed into items for the wedding).
The great purpose of the Destination Wedding is to have different experiences before and after the wedding with your guests, so in order to prevent the risk of the hotel not having available rooms, we will signal the number of rooms that will be used - from U$100 to U$200 per room. (This amount will also be reversed later on items for the wedding or accomodation of the bride and groom)
03
Room Block and Wedding Reservation
Now, the time has come to really reserve the places chosen by the couple for the ceremony, cocktail and dinner/party.
If the couple chose all the moments on the beach, we will reserve all the moments on the beach at the hotel that was chosen by the couple. This is a very important step, because nobody wants to give up that ceremony on the sand or that beautiful party on a rooftop overlooking the sea, right?!
And we also block rooms, which is nothing more than blocking a number of apartments for the couple's guests to use. The number of blocked rooms will vary according to the number of guests, but we always recommend blocking at least 10 rooms in the beginning.
As we mentioned, in the Date Reservation step, each apartment will cost between U$100 and U$200 to block (This amount is later reverted to items for the wedding or accommodation of the bride and groom). The apartments are blocked in the period that the bride and groom stipulate.
04
Sending the Save the Date
Date set and everything booked, now we will choose the style of Save the Date that will be sent to the guests. We will help with quotes, layout and different ideas. Whether is digital or printed, it is very important to notify your guests that a Destination Wedding is going to happen!
05
Cheers Travel in contact with your guests
Our team will contact all guests by phone to explain about the event/trip.
We’ll send an email with the travel schedule for the wedding. We’ll advise and help with all doubts about the trip and ceremony.
Your guests will also have an advisory for them =)
06
Meeting with the Wedding Planning Team
At this moment, our Wedding Planning team comes into action! Each couple has a Wedding Planner totally specialized in Destination Wedding in the Caribbean that will decide all the details together with the couple.
From the decoration items to the gifts that can be delivered to the bridal party and guests. The day by day schedule, the wedding day, time of the ceremony, cocktail, dinner/party and all the others details as well.
The Wedding Planner is the best friend of couple!
07
Advance Reservations
Our Wedding Planner team is in charge of making makeup and hair reservations in advance for all the guests who request them, avoiding the lack of availability of services on the wedding day.
Just like the Travel Planner takes care of booking tours and night outings.
08
Decoration
The decor is one of the most exciting parts of the whole process. With our know-how we will help you to understand where each item of decoration chosen for your wedding will be, reducing the fear that all brides have of not knowing the hotel yet.
•Flowers
• Bride's bouquet
• Ceremony and dinner chairs
• Flowers for the ceremony
• Arrangements
• Flashlights
•Candles
• Cocktail lounge
• Sousplat
•Tablecloth
•Napkin
09
Photo & Video
On this step, we’ll help the bride and groom to understand how the photo and video service offered by the hotel works. Also, explain the costs to hire local suppliers and the advantage of taking this service from your city!
10
Ceremony
• We advise on the choice of the ceremonialist
• We set up the complete ceremony schedule
• Organization of the bridal party: entry of the groomsmen, bridesmaids, flower girl, bride, groom and others.
• Set the amount of songs
• Ceremony time
• Post ceremony photos
11
Cocktail
We advise on the choice of the cocktail menu, with the hors d’oeuvred and drinks.
12
Dinner
• Choice of menu
• Dinner presentation: buffet or plated
• Reception of guests
• Sectorization of tables
• Music for the bride and groom’s entrance
• Toast and cake cut
• Thank you speech
• DJ – Choice of the songs that will play during dinner.
13
Party
There are two ways to keep celebrating this very important date.
Inside the hotel:
Night Club offered to all guests. Usually until 1am.
Outside the hotel:
We indicate the local nightclub and / or party that we believe best suits the guests. In Cancun and Punta Cana, we suggest Cocobongo.
14
